How to Archive Gmail Emails in Outlook? Manual Solutions

Gmail offers an advanced level of webmail services and security. Gmail has the large number of users in the world and provides an excellent data security and safety. But on the other hand, Outlook is also a largest email service provides that offers an inbuilt platform for managing emails. With, this user can easily use the inbuilt features of Outlook. To archive Gmail emails in Outlook, follow the steps in this article.

Exact Reason Why Archive Gmail Emails in Outlook

• Centralized Email Management: If user archive Gmail emails to Outlook, then this will allow users to handled multiple emails in a single email platform.
• Offline Access of Emails: Once user export Gmail emails to Outlook then they can easily access their emails on offline mode through the Outlook.
• Backup and Security: Archiving Gmail emails in Outlook server as an additional backup, ensures data securing and protection from accidental deletions or server issues.
• Storage Space Optimization: After archiving emails in Outlook user can optimize their space in Gmail accounts also, they can free up the space.

Manually Export Gmail Emails to Outlook

If we are talking about the manual method then we are going export Gmail emails to Outlook through IMAP. After importing the Gmail in Outlook user can get all emails to the Outlook easily. This is the only best way to perform manual method. Follow the steps given below in this article to perform the method.

Step 1: Enable IMAP in Gmail

1. Login to your Gmail account.
2. Go to setting panel, then tap gear icon.
3. Now, press the See all setting button and open setting window.
4. Then, navigate to the Forwarding and POP/IMAP tab.
5. Now, choose the enable IMAP setting from the IMAP setting option and hit Save Button.

Note: In the next we need to configure Gmail with Outlook. To sync emails from Gmail to Outlook.

Step 2: Add Gmail Account to Microsoft Outlook

1. Open Outlook then click to >> File Menu >> Add account.
2. Enter the Gmail address including name, username and password.
3. Lastly tap the finish button to when completed.

Limitations of Manual Method

• Complexity: Configuring IMAP and syncing Gmail with Outlook requires a perfect technical knowledge and it is also having multiple steps to perform the method.
• Time-Consuming: If user is going to export large number of emails through the manual method, then this will take a wide range of time.
• No Proper Backup: If user is going to perform the manual method, then they may not get the complete backup of such email items attachments, labels, or folders.
• Error Possibilities: If user performs the method incorrectly then they can face issues such as data sync or missing some emails.

Advanced Method to Archive Gmail Emails in Outlook

After performing the manual method, you still faced some issues to archive Gmail emails in Outlook. If yes, then we are going to discuss the advanced method. In this method we are going to discuss an advanced method named 4n6 Email Backup app. This is one of the most advanced methods to use for archiving the Gmail emails in Outlook. Follow the step given in this section and perform the accordingly.

 Download Now

1. Download the software through the given link and then install it.
   
2. Now, open the software and click to add account.
   
3. Then, enter the Gmail address and app password then click add.
   
4. Now navigate to export option and choose PST and choose the destination path and click save.
   

Note: After getting the PST file user can import the PST file to Outlook. To know how to import the file follow the next step.

1. Launch Outlook in your device.
2. Click file option and then click to >> Open & Export >> Import/Export.
3. Now select import from another program or file and click next.
4. Then choose Outlook Data File (.pst) and click next.
5. Choose the file from the destination and tap next.
6. Now click to finish and last.

Note: The file has been imported successfully to Outlook now user can access the emails from Gmail to Outlook.

Features and Functions of the Advanced Software

• The tool works independently without any requirement or support of any software or any kind of email client.
• Easily export email data from any kind of web-based email service to multiple file format such as EML, MBOX, PST, PDF, HTML, TEXT, CSV, Gmail, Office 365, IMAP, Thunderbird.
• Extract data multiple data from emails such as attachments, email address, phone numbers and associated email and phone numbers.
• User can easily access the whole email mailbox through the software including export and extract the data.

Conclusion

In this article we have discussed about how to archive Gmail emails in Outlook through manual and paid method. If we are talking about the manual method then user can user this method it will take some time to complete also it is required to have technical expertise to perform this method. Instead of using the manual method we have discussed about the advanced method so that user can use this method for a safe and secure migration. Overall, both methods are good according to the user requirement and need and they can use any of the method as per their knowledge.