In this article we will discuss multiple methods to backup Gmail account before deleting it. We will cover multiple techniques in this article through advanced and manual way to take the backup. Follow the steps given in this article and execute it accordingly.
Reason to Backup Gmail Account Before Deleting it
- Preserve Important Data: Backing up the data will always ensure all the critical emails, contacts, and attachments are saved before the account is permanently deleted.
- Prevent Data Loss: Avoid losing your important data that may not be recoverable backing up the data always ensures that you have the backed-up data is safe and secure into your device.
- Access Old Conversions: After taking the backup user always have record of past communication for future reference.
- Legal and Compliance: Maintaining the record and taking backup before deleting the data is helps user for future legal needs and compliance.
- Smooth Transition to New Email Service: If you are planning to switch to a new account then taking a backup allows to transfer all your email data to the new email account easily.
Manual Methods to Backup Gmail Account Before Deleting it
#1 Backup Gmail Account Before Deleting it Using Takeout
In this method we are going to use manual method to backup Gmail account before deleting it through Google Takeout. Yes, we will Google takeout and will take the backup of email. So follow the steps which is available in this article and execute it accordingly.
- Login to your Google Takeout.
- Deselect all and select Gmail and click next.
- Now choose to send download link to email and click next
- Then, choose the file type and create export.
- Lastly go to your Gmail account and you will get the download link. Just click on it and then you will get the Gmail account backup.
#2 How to Download all Emails from Gmail Before Deleting Account via Print Option
- Login to your Gmail account.
- Open any email and click to 3 dots on top right corner.
- Then, click print from the list.
- Now choose to Save as PDF and click save.
- Now repeat this method to all emails which you want to save.
Limitations of Manual Method
- Time Consuming: The manual method through the print option is time taking process especially when you have the large number of emails to take backup.
- Risk of Missing Data: while performing the manual method may be the user missed the email to save it manually or the user overwrite the file.
- No Direct Migration: There is no direct way to easily backup all the data from the Gmail account in single tap because user need to save the email manually one by one.
- Limited File Formats: Google Takeout only export the file in MBOX format. There is no other file format is available to export the data.
How to Download all Emails from Gmail Before Deleting Account via Expert Method
We have discussed manual method to learn how to download all emails from Gmail before deleting account. But we have also discussed the drawbacks of the software and understand why this manual method is hard to use. So, in this method we are going to use the expert method to backup Gmail data. 4n6 Email Backup app is one of the most advanced software which may have multiple features to backup Gmail emails data. Follow the steps given in this method and execute it accordingly.
- Download and install the software into your device.
- Open the software and click to open option and then click to add account.
- Now, enter the Gmail app password and username and click add.
- Then, click to export feature and choose the any of the saving file option according to your need.
- Now click to choose destination path and click save.
Features and Functions of Expert Method
- Export Data in Multiple File Format: There are multiple export option are available such as EML, MBOX, PST, PDF, HTML, TEXT, CSV, Gmail, Office 365, IMAP, Thunderbird.
- Extract Email Items: Extract multiple data using the software such as email address, phone numbers, attachments and associated email address and phone numbers.
- Access Email: Through the software user can easily access the whole email account mailboxes and extract and export multiple data easily.
- Migrate Emails: Through the software user can directly migrate the emails data on such any kind of web-based email services through IMAP.
Conclusion
In this article we have discussed multiple methods to backup account before deleting it. If we are talking about the manual method. Then this method is only for those who wants a limited backup from Gmail. If they have large number of emails and they want to backup they can use the expert method to download all emails from Gmail before deleting it. The print saving method is for those who wants to backup for very small backup from Gmail. Because user want to perform multiple steps to save a single email through this method. Overall, both Google Takeout and expert are good to use, and user can use both of the method according to their need.
