Often, people need to backup Gmail emails to Outlook for various professional and personal requirements. Therefore, they look for easy and efficient methods to transfer Gmail emails to Outlook but a lot of times struggle to find an appropriate solution to do so. This article will guide our users with the manual method and provide them with the smart and fast solution to export Gmail emails to outlook in bulk safely and securely using quick steps. Let’s first discover the reasons for which people backup Gmail emails to outlook.
Reasons to Backup Gmail Emails to Outlook
- Many people prefer the Microsoft environment over Google Workspace, so they migrate from Gmail to Outlook. Hence, they need to export Gmail account to Outlook to retrieve their emails in the new account.
- People who have multiple email accounts struggle to manage them efficiently. Syncing Gmail with Outlook helps them to access emails from one place.
- Gmail provides limited storage space, so people transfer Gmail emails to Outlook to empty some space from Gmail to make storage for new emails.
- Many people archive Gmail emails to Outlook as a safety backup, in case of any data loss due to accidental deletion, malware attack or Gmail account failure.
- People with travel jobs often experience low network issues in some places. Hence, they download Gmail emails to outlook to access them offline in case they have no internet connectivity.
Manual Method to Backup Gmail Emails to Outlook
- Firstly, open your Gmail account.
- Next, go to the Settings in gear icon and click See all settings from there.
- Now, click the Forwarding and POP/IMAP
- Then, press IMAP Access and then select Enable IMAP
- Next, press the Save
- Now, run Outlook on your system.
- Next, go to the File menu and select Add account
- Then, enter the Gmail account credentials.
- Finally, once the Gmail emails are transferred click the Finish button.
Challenges of the Manual Method
- Users having a large volume of Gmail emails can experience a slow transfer process, which can kill a user’s crucial time and productivity.
- In the manual method, users are not provided an option to select the needful Gmail emails to export in outlook. Users have to either export complete Gmail emails or nothing at all. This results in unnecessary transfer of emails.
- In case of any network issues, the syncing process can get interrupted which can result in errors or incomplete backup.
- There is no guarantee that manual method will successfully result in complete backup. There can be possibilities of losing attachments or metadata during the transfer process.
- The manual backup doesn’t always preserve the email attributes and folder structure of Gmail emails as original, making it difficult for users to navigate the email information.
- Users need technical expertise to facilitate the backup process as it involves complex steps. In case of any human-errors they may experience data corruption or data loss.
Innovative Software to Transfer Gmail Emails to Outlook
Despite having a manual solution to backup Gmail emails to Outlook, people face multiple challenges during the process as discussed in the above section. Thus, our team of developers have designed an innovative software, the 4N6 Email Backup App to smoothly and efficiently export Gmail emails to Outlook.
The professional software is capable of backing up emails in bulk in a single process. The tool also provides an advanced search and filter option to select only required emails to export to prevent the transfer of any unnecessary emails. It also offers a specific criteria like date range, subject, sender and receiver details, based on which users can export the needful Gmail emails.
The tool can also extract attachments, phone numbers and contact addresses separately, in case a user needs any of these specific email contexts.
The tool is completely safe and secure to use as it protects user privacy by processing the data locally and not uploading it on the server. The software guarantees to preserve all email attributes and folder hierarchy as original during the backup process.
Quick Steps to Export Gmail Emails to Outlook
- Firstly, download and run the software on your P.C.
- Next, click the Open button and choose the Email Account.
- Then, enter email account credentials for the export
- Now, preview and select the email data from the software panel
- Next, choose the saving format PST and click the Export and then Save
- Finally, import the PST files in Outlook
Conclusion
In the following article, we have guided our users on how to backup Gmail emails to Outlook using the free manual approach. Although the manual process is free of cost, it comes with several shortcomings along with the risk of data loss. Therefore, we suggested our users with the innovative application to export Gmail account to Outlook efficiently and seamlessly.
