How to Convert Gmail Emails to PDF? Using Multiple Methods

There are multiple concerns we received regarding how we can convert Gmail emails to PDF and there is different type of queries some user wants a free technique and other ones wants an advanced technique.

In this article we are going to convert Gmail emails to PDF using multiple manual and advanced techniques. Kindly read the article carefully to understand the process and execute the process accordingly.

Reasons to Convert Gmail Emails to PDF

• Archiving: PDF file provides a stable and long-term storage option. User can keep their important emails in PDF file format without worrying about being lost their important emails due to email services issues or accidentally account deletion.
• Offline Access: The main benefit of converting Gmail emails to PDF is that user can access their emails in PDF format without internet connectivity or offline mode.
• Legal Purposes: For business, legal or regulatory reasons converting mails to PDF provides a reliable way to access emails in PDF file format.
• Sharing and Printing: PDF files are easy to share, print and it preserve the original format of the email body and content. When you need a physical copy of the email then converting Gmail emails to PDF will makes a physical copy of your email.

Manual Methods to Save Gmail as PDF File Using

Gmail has multiple features using them we can save Gmail emails as PDF file. In this method we are going to multiple method to save Gmail as PDF file. We will perform this manual method through multiple methods. Let’s perform all methods carefully to convert Gmail emails to PDF.

#1 Save Gmail as PDF Using Gmail Built-In Print Feature

1. Sign in to your Gmail account.
2. Open a dedicated email which you want to save email as PDF.
3. In the top-right corner of the email, click the three vertical dots and then select “Print”.
4. A print window will open. In the destination select save as PDF.
5. Click save and choose the location from your computer where you want your PDF file.

#2 Using Browser to Save Emails as PDF

1. Login to your Gmail account.
2. Open an email which you want to save as PDF.
3. Now, press CTRL+P on Window and Cmd+P on Mac.
4. Choose to save as PDF in the print dialogue box.
5. Lastly, click save as PDF and choose the destination path.

#3 Using Google Doc to Convert Gmail Emails to PDF

1. Sign in to your Gmail account.
2. Now, open a dedicated email which you want to save.
3. Copy the email body content and go to Google Docs.
4. Then, paste the content on Google Docs and click to print option.
5. On the print dialogue choose save as PDF and choose the destination PDF.

#4 Use Screenshot to Save Gmail Email as PDF

1. Login to Gmail account.
2. Now click to open any email to save as PDF.
3. Take a screen shot of the Page by pressing PrtScn or any Snipping Tool.
4. Paste the screenshot into document on Word or Google Docs and then save it as

Drawbacks of Manual Methods

• Time Consuming Process: There are multiple steps are mentioned to complete the method especially if you’re saving multiple emails. For example, copying and pasting email body data to Google docs or taking screenshots for each email can be slow and tedious.
• No Batch Processing: There is no batch processing feature in any manual method if you need to convert Gmail emails to PDF then you need to perform it manually for each single email.
• No Attachment Included: If you’re copying and pasting the email content or using a screenshot, attachments such as images, files and links may not include in the PDF. This makes the method less ideal for emails containing important emails.
• Human Action Required: Each of the manual method requires human actions such as selecting specific options, printing to PDF, or editing the document. This makes it prone to human error, especially when the user is not performing the method carefully.

Advanced Method to Convert Gmail Emails to PDF

Till now we have completed this article through multiple manual methods. We have discussed 4 manual method using different types of techniques, but all 4 methods are not good to process the task in bulk. In this method we are going to fulfill the techniques through bulk conversion of Gmail emails to PDF. To convert Gmail emails to PDF we are going to use 4n6 Email Backup App this is one of the most advanced methods with multiple type of features and functions. Let’s perform the advanced method and execute it accordingly.

 Download Now

1. Download and install the software into your device.
   
2. Launch the software and tap to open option and click add account.
   
3. Now, enter the user’s name and app password and click add.
   
4. Then, click to export option and choose PDF.
   
5. Lastly, Choose the destination path and click save.

Learn More About the Advanced Method

• Bulk Export: Using the software user can export the Gmail emails in PDF file format in bulk no matter how much mail files are the user is handling.
• Multiple Format Export: User can export the Gmail emails in multiple files format such as EML, MBOX, PST, PDF, HTML, TEXT, CSV, Gmail, Office 365, IMAP, Thunderbird.
• Extract Email Other Data: Separately download data from emails such as email addresses, phone numbers, attachments and associated email address and phone numbers.
• Export Folder Wise: User can convert Gmail emails to PDF folder wise. They choose dedicated folders of mailboxes and they can convert it.

Conclusion

In this article we have learn multiple manual method and a most advanced to convert Gmail emails to PDF. The manual method is good if you want to convert 2-3 email messages in PDF format but it is not good for the bulk of emails to convert because it has multiple manual steps which user need to follow to convert the Gmail emails. The advanced has multiple features and functions and it will ease all the task smoothly and easily with fully automatic way. Overall, both of the methods are good and it is depend on the user situation or their need.