Microsoft OneNote is a digital note-taking app that helps people to organize notes in a neat and categorized way as per their requirements. It’s a versatile software used across worldwide and is popular amongst students, professors, professionals and more. As both OneNote and Outlook are part of Microsoft 365 suite, people often look to copy Outlook email to OneNote for several practical reasons. The following article will provide a comprehensive guide for our users who are wondering on how to copy Outlook email to OneNote smoothly and effortlessly. Let’s begin with understanding the factors for which people save email from Outlook to OneNote.
Reasons to Copy Outlook Email into OneNote
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- OneNote allows users to organize their emails and categorize them into notebooks, tables, sections and pages for easier email management.
- Saving Outlook emails to OneNote allows users to edit, add, highlight or make remarks on their email data to maintain all the notes related to those emails for future projects or presentations.
- OneNote provides an advanced search filter so users can easily navigate to the email data they are looking for and don’t have to waste their time and effort to manually search for it.
- OneNote is an ideal app for collaborating with colleagues and employees as users can easily share email data with others in a compatible format.
- OneNote is a helpful tool when it comes to project management. It helps to organize all the information, ideas, tasks, calendar, to-do list, etc. all in one notebook.
- Often people with travel jobs seek to move email from Outlook to OneNote so they can access them offline without requiring any internet connection.
- OneNote can easily be synchronized with CRM tools like Salesforce so users can easily add information or project details into OneNote notebooks making it more organized for easier management.
Manual Method to Move Email from Outlook to OneNote
- Firstly, run Microsoft Outlook on your P.C.
- Next, go to the File option and select Options from there
- Then, select Advanced from the Outlook options.
- Now, scroll down and in the Other option enable the Use send To OneNote with OneNote for Windows 10, if available.
- Then, hit the Ok button and restart Outlook.
- Now, open an email message and on the search bar type Send to OneNote and click on it.
- Next, select a Notebook to and hit the Ok button.
- Now, Outlook email is opened in OneNote.
- Then, go to the File and select the Export button.
- Next, choose One Note 2010-2016 Section (*.one)‘ and click Export.
- Finally, select the saving location and hit the Save button.
Major Drawbacks of Using Manual Method
- Exporting email from Outlook to OneNote manually can be a time-consuming and lengthy process as it involves multiple steps.
- Manual method doesn’t support selecting emails in bulk and moving from Outlook to OneNote. Users need to save email from outlook to OneNote one by one which can be quite tiring in case of large volumes of emails.
- It doesn’t offer any advanced search or filter options for users to add emails based on any specific criteria like email address or subject. Users have to manually search for emails they need to transfer to OneNote.
- There is high-risk involved in manually transferring emails as users may lose their important data like attachments, email headers or metadata during the export process.
- Manual method doesn’t provide any guarantee to preserve email integrity and folder hierarchy of emails as original.
- As the manual method is quite a tricky process, many non-technical users cannot successfully export Outlook email to OneNote resulting in data corruption or data loss.
Expert Software to Copy Outlook Email to OneNote
We addressed the multiple issues a user experiences while saving emails from outlook to OneNote. Therefore, our smart team of developers have designed an expert tool to overcome all the manual challenges of exporting emails from Outlook to OneNote. The 4n6 Email Backup App is an advanced tool to transfer Outlook Emails to OneNote in bulk in a single process.
The efficient tool offers advanced features like search and filter options for users to move specific emails based on certain criteria like date range, subject, email address, etc. This feature helps users to eliminate the effort of searching emails manually, saving time and increasing work productivity. The highly reliable app guarantees the complete transfer of email data including attachments, email headers, metadata etc. It maintains all email attributes and folder hierarchy as original during the export process. It’s a 100% safe and secured tool as it keeps the user’s data private and confidential by processing files locally and not uploading them on the server.
Quick Steps to Save Email from Outlook to OneNote:
- Firstly, download and run the software on your P.C
- Next, click the Open button and choose Add Account.
- Then, enter Outlook account credentials and click the export button.
- Now, select CSV and choose email folders to transfer.
- Finally, hit the Save button and transfer CSV files to OneNote.
Conclusion
As we come to end, we hope the following article has been useful for our readers to understand the significance of saving emails from Outlook to OneNote. We provided our users with the comprehensive guide on how to copy Outlook Email to OneNote using manual method. However, as discussed manual method comes with various constraints and potential risks, we recommended our users to try the expert tool to save email from Outlook to OneNote smoothly and effortlessly.
