Moving your content to a new platform or creating secure backups has never been easier. Learning how to export blog posts from WordPress is an important skill that puts you in complete control of your digital content and protects years of valuable work.
In this blog, I’ll share an easy-to-use software solution that makes the entire process even more streamlined and efficient.
Let’s walk through the quick process that will have you exporting your content like a pro.
Best Tool to Export Blog Posts from WordPress
4n6 Website Copier Software helps you download an entire website to your computer so you can access it offline. Just enter your WordPress site URL, choose a save location, and the software takes care of the rest, copying all pages, files, and links automatically.
This makes it perfect for WordPress users who need to export all posts from WordPress along with their complete website structure. The tool excels at creating comprehensive backups, preparing for site migrations, or conducting thorough content analysis without requiring internet access.
6 Easy Steps to Back Up WordPress Blog Content
Here’s a simple step-by-step guide to backing up WordPress blog content, pages, and media files using 4n6 software.
Fill the URL Column & Click Copy
Enter your WordPress website URL in the designated field and click the “Copy” button to begin the download process.
Choose Save Location
Select the specific folder on your computer where you want all your WordPress files to be saved.
Automatic File Crawling Begins
The software automatically scans and downloads all your WordPress posts, pages, images, and media files.
View Complete WordPress Site Overview
Review a comprehensive summary showing all successfully downloaded WordPress content and file structure.
Go to Your Selected Folder
Navigate to the folder you previously selected to access all your downloaded WordPress files.
Click and View Your WordPress Site Without Being Online
Open the main HTML file to browse your complete WordPress site offline without any internet connection.
How Do You Export All Posts from WordPress?
Here’s the simplest way to export all posts from WordPress using the WP All Export plugin that gives you complete control over your data.
- Step 1: Create a New Export for WordPress Posts: Go to All Export › New Export on your site, choose Posts, and WP All Export will automatically show you the total number of posts it will export.
- Step 2: Choose Your Export Columns: Simply drag and drop the data fields you want into your export file using the easy interface
- Step 3: Configure the Export Settings: Set up your export preferences including file format, filters, and any specific requirements for your exported data
- Step 4: Download the Exported WordPress Posts: Run the export process and download your complete WordPress posts file with all selected data included
Why Choose 4n6 Website Copier Software
Find out the key advantages that make this tool the ultimate solution for downloading, backing up, and preserving your WordPress content with complete control.
Complete Website Download in One Click
This powerful software automatically downloads your entire WordPress site or just specific parts you need. Whether you want everything or selective content, it grabs all your pages, images, videos, and files while preserving the original structure.
Perfect for creating comprehensive backups without missing any important elements from your website.
Browse Your Site Completely Offline
Once downloaded, you can view your entire WordPress website without any internet connection. The software maintains all internal links, navigation, and functionality so your offline copy works exactly like the live version.
Great for presentations, content review, or accessing your site anywhere without worrying about internet connectivity.
Smart Download Control Options
You get complete control over what gets downloaded and how much space it takes up. Choose specific elements like images or videos, set download size limits, and even decide whether to include no-index pages.
This flexibility means you only get what you actually need without wasting storage space.
Works Seamlessly on All Windows Versions
Compatible with both the latest Windows 11 and older versions, this software runs smoothly on any Windows computer. The user-friendly interface makes it easy for you to use, regardless of technical expertise.
Plus, it handles both small personal blogs and large enterprise websites with equal efficiency.
When to Export Blog Post from WordPress: 4 Real-Life Scenarios
Here are the most common situations where website owners need to export WordPress posts to CSV format for migration, backup, analysis, or collaboration purposes.
Moving to a New Hosting Provider or Platform
Planning to switch hosting companies or move to a better server? You’ll need to migrate your WordPress blog to another site without losing any content or breaking links. This process ensures all your posts, images, and metadata transfer smoothly to the new location. Whether you’re upgrading for better performance or switching providers for cost savings, exporting keeps your content safe during the transition.
Creating Secure Backups Before Major Updates
Smart website owners always backup WordPress blog content before installing new themes, plugins, or WordPress core updates. These updates can sometimes cause conflicts or break your site, making a recent backup your lifeline.
Having your posts exported means you can quickly restore everything if something goes wrong. It’s like having insurance for your valuable content and all the hard work you’ve put into your blog.
Offline Content Review and Team Collaboration
Need to share your blog posts with editors, clients, or team members who don’t have WordPress access? Export WordPress posts to CSV format makes it easy to share content in spreadsheets for review and feedback.
This method is perfect for content audits, editorial calendars, or when multiple people need to review and comment on posts. Your team can work with the data in familiar tools like Excel or Google Sheets.
Switching from WordPress to Another CMS
Sometimes you outgrow WordPress or need features that another content management system offers better. When making this big change, you’ll want to export WordPress posts to CSV to ensure smooth data transfer to platforms like Drupal, Joomla, or custom solutions.
This format works with almost any platform and keeps your content structure intact during the transfer.
FAQs
How to copy a blog post in WordPress?
Copying a blog post in WordPress is super easy with the right plugin or manual method.
- Install a duplication plugin like “Duplicate Post” from the plugin directory
- Go to Posts > All Posts in your WordPress admin panel
- Find the post you want to copy and hover over it
- Click the “Duplicate” or “Clone” link that appears
- Edit the new copy with your changes and publish when ready
Alternatively, you can manually copy the content by opening the original post, selecting all text, and pasting it into a new post draft.
How do I export all post URLs from WordPress?
Exporting all post URLs from WordPress requires a plugin since this isn’t a built-in WordPress feature.
- Install a plugin like “Export All URLs” from the WordPress plugin directory
- Go to Tools > Export All URLs
- Select “All Types” to include pages, posts, and custom post types
- Choose “URLs” under Additional Data options
- Select Export type and click “Export Now” to download your file
Conclusion
Learning how to export blog posts from WordPress is actually pretty simple once you know the right tools. You’ve got the basic WordPress export feature for quick backups, powerful plugins like WP All Export for detailed control, or comprehensive tools like 4n6 software for complete site copies.
Pick what works best for your situation and don’t wait until it’s too late – backup your content now while everything’s working perfectly.
