In this article we are going to export Emails from Gmail to PST using multiple method. We will cover this article using the manual and advanced method. And we will also understand the benefits and drawbacks of the manual and advanced method. So, lets read the article carefully to understand the whole process of exporting Gmail emails to PST.
Reasons to Export Emails from Gmail to PST
- Local Backup: One of the primary reasons to export emails from Gmail to PST is user want to create a local backup incase of user lost their data in some cases such as account hacked or mistakenly deleted the emails.
- Easier to Email Management: When you export Gmail emails to PST, you can manage them in Microsoft Outlook which provides powerful tools for organizing, searching and arching the emails.
- Offline Access: By exporting Gmail emails to PST, you can easily access your emails offline using Microsoft outlook. This is particularly for those who don’t have internet connection.
- Gmail Free up Space: If the storage is running out in your Gmail account, then exporting Gmail emails to PST allows user to free up the space of Gmail account.
Manual Method to Download Gmail Emails to PST
In this method we are going to use download Gmail emails to PST using Outlook. We need to configure the Gmail account with Outlook and then we can export emails from Gmail to PST. To perform this method, make sure you have Outlook installed in to your device. Follow the steps and execute the method accordingly.
1# Configure Gmail Account with Outlook
- Click on the file option in Outlook.
- Select account settings, then click on Account Settings again from the drop-down button menu.
- Click new to add a new email account.
- Select email account and click next.
- Enter the Gmail account information.
- Then, enter the Gmail IMAP details.
- After putting all the information click next and click finish.
#2 Export Emails from Gmail to PST
- Launch Outlook Software.
- Click to file >> Open & Export >> Import/ Export.
- Now click to Export to a file and click next.
- Then, choose Outlook Data File(.pst) and next.
- Choose the Gmail folder to export as PST and click next.
- Choose the destination path and click finish.
Note: Outlook will take some time after completing the process user will get the PST file into their chosen destination path.
Drawbacks of Manual Method
- Outlook Required: To perform this manual method user to have Outlook otherwise they can’t perform the manual method without Outlook.
- Time Consuming for Large Mailboxes: If you have a large number of mailboxes then Outlook will take extra time to export the PST file from Gmail.
- Technical Expertise: The manual method has multiple steps such as configure and IMAP setup and export the PST file which makes the manual method difficult and if they want to perform the method they must have the technical knowledge.
Advanced Method to Export Emails from Gmail to PST
This is one of the most advanced methods to export emails from Gmail to PST. As we are already aware that the manual method has multiple limitations, and it is also hard to perform because it is required a perfect technical knowledge to perform. Now we are going to use 4n6 Email Backup App this is one of the most advanced software to export emails from Gmail to PST and it is having multiple extra feature which makes all the task related to email easily. Let’s perform the method and execute it accordingly.
- Download and install the software to your PC.
- Launch the software and click to open option and choose add account.
- Now enter your Gmail app password and username and click add account.
- Then, choose the folder to export and click the export option and choose PST.
- Lastly, Choose the destination and click save.
Features and Functions about the Advanced Method
- Easy to Use: This software user interface is easy so that every user can easily use the software and also, they can use other features and function.
- Bulk Export: This software allows user to export PST file in bulk user can choose the folder and export the PST file to their device.
- Export Multiple Format: User can export Gmail emails in multiple file formats such as EML, MBOX, PST, PDF, HTML, TEXT, CSV, Gmail, Office 365, IMAP, Thunderbird.
Conclusion
As we discussed multiple methods in this article and learn properly to export emails from Gmail to PST. If we are talking about the manual method, there are multiple limitation are there, and it is also required to have Outlook in to their before performing the method. The advanced method has multiple feature and function using them user can easily perform all the task no matter what task they want to perform such as migration, export, extract user can perform all the task smoothly.
