Many types of users are using Office 365 such as Home Users, Students, Small and Medium Sized Business, Large Enterprises, Educational Institutes etc. However, sometimes users want to extract important email addresses from Outlook 365. Due to this reason in this article, we will discuss how to extract all email addresses from Outlook 365. We will cover this article through manual and paid methods. We also discussed which method is worth to use according to user requirement. Let’s deep dive to this topic and understand smartly how to extract all email addresses from Outlook 365.
Reasons to Extract all Email Addresses from Outlook 365
- Centralized Data: Extracting email addresses allows users to create a centralize list of their email data for an easy access. They can import into other contact management tools or software so this will help to communicate easily.
- Data Safety and Security: Regularly taking a backup of email addresses ensures that users have a backup in case of the loss access to their Outlook 365 or it the data accidentally deleted.
- Exporting to Other Email Clients: If user decided to switch the email platform, then exporting email addresses allows user to import the data to the new email system.
- Email Marketing: Extracting email address can helps you to build an email marketing list to target a specific audience. This will help marketers to boost their email marketing campaigns ROI.
Manual Method Export Email Addresses from Office 365
There is no any manual method is available to which we will use to export email addresses from Office 365. But still, we can try this manual method to export email addresses from Office 365. This method only for a limited export of email address so if you are looking for a free method for a limited email address extract then you can try this method.
- Sign in to Outlook via Office 365 web portal.
- Open the email from which you want to extract the email address.
- Then, copy the email address from To, From, CC, Bcc fields.
- And then paste to spreadsheet, notepad where you want.
- Once you copied all the email organized all the email properly on a excel sheet.
Drawbacks of Manual Method
- Time Consuming: The manual method is truly a time taking process because user need to copy one by one every mail and then paste. This method becomes frustrating especially when you want to extract a bulk of emails from Office 365.
- Error Prone: U may definitely face error because you accidentally miss any email which extracting or you past it to the wrong location.
- Limited Export: This method is only works for a limited number of email address. Extract as there is no bulk export features available in the manual method.
Export Email Addresses from Office 365 Using Advanced Method
As we already discussed that there is no proper manual method is available to export email addresses from Office 365. Also, the mentioned manual method is not a proper solution because the method only works for a limited number of emails to extract. Now the question is how to extract email addresses from Outlook 365 in a proper way. So don’t worry we have a perfect solution for your query introducing 4n6 Email Backup App this software works smartly and this will easily extract all your emails from Office 365 in just few clicks and in proper and organized way. Also, the software has bulk of multiple features to organize another task as well. Follow the steps given in this method to export email addresses from Office 365.
- Firstly, Download the software and install it.
- Then, navigate to open option and tap on open option.
- Now, enter the Office 365 username and app password and click to add account.
- After that, navigate to extract option and choose email address.
- Lastly choose the destination path and click save.
Understand the Software Benefits
- Export Multiple Formats: Easily export emails from any web-based email services in multiple file formats such as EML, MBOX, PST, PDF, HTML, TEXT, CSV, Gmail, Office 365, IMAP, Thunderbird.
- Extract Data: There is a feature in the software to extract multiple data such as phone numbers, email address, attachments, and associated email and phone numbers.
- View and Access Email Mailboxes: User get direct access of mailboxes through the software without any email client or external software.
- Selected Folder Wise Backup: User can extract, export or backup data folder wise. They can choose particular for performing any task.
Conclusion
In this article we have discussed 2 different methods to extract all email addresses from Office 365. If we are talking about the manual method, there is not any proper techniques are available which we can use it for email addresses extraction. In the manual method user need to copy every single email from different fields of email body. And then they paste it to the required path manually. This method takes extra time to extract, and it is also not worthy if they have large number of email address. Then, if we are talking about the advanced method. Then using this method user can extract bulk of email address in just few clicks and there are multiple benefits of the software. Overall, the advanced software is much better option to extract email address. Hope you understand how to extract all email addresses from outlook 365.
