.If we are taking about PST file in which Outlook stores all Outlook items: calendar, events, tasks, contacts and more. There are multiple situations where the user wants to get contacts from PST file. User can easily extract contacts from Outlook PST file using the mentioned method in this article. Follow the article to perform the method and execute it accordingly.
Why Extract Contacts from Outlook PST File
- Data Backup and Recovery: Keeping backup of contacts from PST file ensure you that you have a backup up to prevent data loss in case of file corruption or accidental deletion.
- Migration Purpose: If you are planning to switch new device or you want to change your Email client or email services than taking backup of contacts easily transfer your important contacts.
- Data Analysis and Reporting: Analyze and organize contacts outside of Outlook for tasks such as generating reports or cleaning up outdated information.
- Forensic and Legal Investigation: For audit, maintaining records or legal obligations by extracting and storing data in a secure, accessible format.
Manual Method to Extract Contacts from Outlook PST File
This is the manual method to extract contact from Outlook PST file. In this method we are going to use Outlook and import the PST file to Outlook then extract contacts from it. This method might be little lengthy so you need carefully follow the steps in the step which is mentioned in this article.
Step 1: Import the PST File
- Launch Outlook in to your device.
- Navigate to file >> open & export >> Import/export.
- Then click import from another program or file and click next.
- Now, choose Outlook data file(.pst) and click next.
- Browse and choose the file and click next.
- After that click finish.
- PST file has been imported to Outlook.
Step 2: Extract Contacts from PST File
- Launch Outlook in to your device.
- Go to file option >> open & export >> import/export.
- Then, click to export a file and click next.
- Now choose comma separated value and click next.
- After that, select contact folder and click next and then click finish.
Note: You have successfully extracted contacts from Outlook PST file. Now you can access the contacts to chosen destination path.
Limitation of Manual Method
- Limited Feature: Advanced features like bulk extraction or selective data filtering are unavailable.
- Requires Outlook: The manual method is only possible if you have Microsoft Outlook installed in to your device.
- Risk of Data Loss: If you not performed the method properly then you may face data loss during the import/export process.
- Time-Consuming: The process involves multiple steps which makes the whole process time taking and difficult.
- Technical Expertise: To perform this method, you may have a perfect technical knowledge without technical expertise you cannot perform the method
Advanced Method to Extract Contacts from Outlook PST File
We have discussed manual method but they have some limitations which I have already mentioned so in this method we are going to use an advanced method to extract contacts from Outlook PST file. 4n6 PST File Reader is one of the most advanced software to extract contacts from Outlook PST file. In this software there are multiple features and functions are available using these functions user can extract, export, import the PST file. Also, user can directly access the PST file through the online software without any external software or any email client. Follow the steps given below in this method and execute it accordingly:
- Download, Install and open the
- Click the open file option >> choose file or choose folder.
- After open the file click to extract option and choose phone numbers.
- Then, click to extract and choose the destination file and click
Why Choose the Advanced Method
- Bulk Options: In this software there are bulk import available using this feature user can import multiple PST file through choose folder option.
- Multiple Export Option: Using the software user can export the PST file in Multiple format such as EML, MBOX, PST, PDF, HTML, TEXT, VCARD, CSV, ICS, GMAIL, Office 365, IMAP, Gmail, and Thunderbird.
- Extract Multiple Data: There is multiple extract options are available using this feature user can extract email address, attachments, phone numbers, associated email and phone numbers and contact photos.
- Easy-to Use Interface: Any user can handle this software easily no matter the user has technical expertise or not.
Conclusion
Extracting contacts from Outlook PST file is easy. But has multiple steps if you perform this method manually. Also the method is time taking and have required technical expertise. If we are talking about the advanced there are multiple advanced features and functions are available in the software. Such as export, extract and importing options using these features and functions. User can easily extract contacts from Outlook PST file using the software. Overall both methods good enough but depending on the user requirement user can use any of the method as per requirement.
