Email management can be a challenging task especially when it comes to extracting and organizing email addresses across the email account for various purposes like backup, email migration, marketing and many more. Many marketers, business owners and individuals look to extract email addresses from Gmail inbox messages to manage them for work related tasks. In this article we will guide our users on how to download all email addresses from Gmail with manual and professional software. Let’s first know the reasons for which people need to extract email ids from Gmail.
Reasons to Extract Email Addresses from Gmail Inbox Messages
- Users may want to create a backup of their Gmail contacts to prevent any data loss or if they need to switch to another Gmail account or email client.
- Many people get all email addresses from Gmail to organize and manage their contacts into groups and categories for easier management.
- Businesses often extract email ids to build a list of their clients and customers for email marketing to promote product, service or content.
- Making a list of email addresses helps reconnecting with people they communicated with before for business or personal purposes.
- Event planners and organizers may need a list of email addresses for sending invites to people for occasions like weddings, conferences, webinars, etc.
- HR departments or recruiters often extract and get all email addresses from Gmail to contact candidates for job openings and send applications.
- Various organizations use Customer Relationship Management software for which they need to import all email addresses to CRM in order to maintain records of their customers and track sales.
Manual Method to Extract Email Address from Gmail
#1 Use Gmail Email
- Firstly, open your Gmail account.
- Next, open the email you need to extract email address from.
- Then, press Ctrl+F to open the search bar on the top and then type “@” to find the email addresses from the email body.
- Finally, copy the desired email ids from there and paste them on Google spreadsheet or Excel as per your choice.
#2 Use Google Contacts
- Firstly, log in to your Gmail account.
- Next, go to the Google Apps icon and select Contacts option from there.
- Now, in the new window Google Contacts will be opened.
- Then, select the desired email ids you need to extract from Gmail.
- Next, click on the More button to extract email ids from Gmail.
- Then select the CSV format to extract the addresses.
- Finally, click the Export button to download all email addresses from Gmail to your computer.
Limitations of Using Manual Method
- If using the Gmail email method, users have to open each email individually and extract email addresses from there which can be quite time-consuming if they need email addresses across multiple email messages.
- Users need to copy each email address and go to the next window to paste, and keep repeating the process until the task is finished which may reduce the user’s overall productivity.
- Google contacts method is only restricted to the email addresses saved in the Google contacts. It doesn’t show the email addresses saved in the email body or other labels.
- Manual method doesn’t offer advanced search or filter option for users to extract addresses from specific subject, date range, sender or receiver details etc.
Extract all Email Addresses from Gmail with a Professional Software
It’s hard to overlook the drawbacks of the manual methods to download all email addresses from Gmail especially when users have to manage numerous email ids. Addressing each weak point, our team of developers have designed an expert software to overcome all the manual challenges. The 4n6 Email Backup App provides the option to extract and get all email addresses from Gmail in a single process.
The advanced tool is capable of extracting email addresses from the email body, all email folders, tags, labels, and even attachments. Users just need to select the options they need to get the emails ids from. It’s a user-friendly software which ensures 100% safety of your email address data as it processes the files locally and doesn’t upload it on the server. Users just have to enter their Gmail email credentials to run the software and in quick steps their all Gmail email addresses will be extracted.
Quick Steps to Get All Email Addresses from Gmail:
- Firstly, download and run the software on your P.C
- Then, click the Open button and choose Add Account.
- Next, enter AOL email account credentials on the panel.
- Now, go to the Extract option and choose the Email Addresses option from there.
- Finally, select the desired emails and select the CSV option to extract email addresses.
Conclusion
As we come to an end, we hope this article has been helpful for our readers to find the suitable solution to extract email addresses from Gmail inbox messages. We highlighted the pain-points of the manual methods and suggested our users try the advanced software to streamline the process of extracting and managing email addresses in order to save time and effort.
