So, in this article, we will discuss the right and perfect method that work and saves you valuable time without facing errors then follow the steps to import PST file in Excel from this article and perform it accordingly:
Scenarios to Import PST File in Excel
There are several reasons why users want to import PST file in Excel sometimes user also wants to extract email addresses from PST file. Some of the pointers I’m going to mention in this section:
- Excel’s advanced features such as filters, pivot tables, and formulas make it easier to analyze the PST data.
- Users can categorize the data sender-wise, email-wise, and contact-wise by importing PST file in Excel.
- If the user wants a secondary backup, then importing PST files in Excel makes a secondary backup.
- Importing PST File data into Excel helps to create a centralized contact database that can be used for marketing campaigns, mailing lists, or team directories.
Manual Method to Open PST File in Excel Using Outlook
We are going to use Microsoft Outlook to open PST file in excel. In this method, we will import and export the file to Excel. Follow the method perfectly to understand how to import PST file in excel:
Import PST File
- Open your Outlook.
- Click to file >> open & export >> import/export.
- Then, choose import from another program or file and click next.
- Now, select file type >> Outlook Data File (PST) then click next.
- Browse the file and click next.
- Now, Your PST file has been imported.
Export File in Excel format
- Open your Outlook.
- Click to file >> open & export >> import/export.
- Now, choose export to a file and click next.
- Then, select Comma comma-separated values and click next.
- Choose the inbox folder and click next.
- Then, choose the file destination path and click next.
- Click next and then click finish.
- Your selected folder has been saved to your chosen destination path.
Limitations of Outlook Manual Method
- Outlook Dependency: You must have Outlook installed on your device before processing this method. Without Outlook you cannot perform the method.
- Time-Consuming Process: Importing and exporting a large number of PST file can take significant time especially when you have multiple attachments in your emails.
- Limited File Support: Maybe, the older version of Outlook has file size restrictions and this makes it challenging to handle the large PST files.
- Filled with Complexity for Non-Tech Users: The manual method has extra steps like importing and exporting, and a non-technical user may face issues while performing the method.
Best Method to Import PST File in Excel Using Software
Now we are going to make ease your task to import PST file in Excel. Now we are going to use advanced software to import PST file in excel this is a fully automatic advanced software that comes with multiple features and functions. This software makes all your task such as exporting, extracting data, and file viewing easy.
We also have an online tool 4n6 PST File Viewer this is a free online tool to read PST files without installing any software. Users can just drag and drop the file and access all the PST file data.
Follow the steps to Import PST File in Excel Using the Paid Method:
- Download, Install, and Launch the software.
- Tap to open option on the software >> Choose file or folder.
- After opening the PST file click on the export option and choose CSV.
- Now, choose the destination and click save.
Functions and Features of Software Method
- Bulk Export: The software has features to extract Excel file from bulk of PST file at a single time without performing the same method again and again.
- Forensic and Digital Analysis: Software is made to protect the user and data and maintain user privacy due to this the software best fit for Forensic and Digital investigation.
- Extract Data: Using the software users can export email addresses, attachments, contact information, and contact photos.
- Multiple File Format: For those users who wants to export PST file in other then this software for you user can export PST file in multiple format such as EML, MSG, PDF, MBOX, HTML, TEXT, CSV, vCard, ICF, Gmail, Office 365, IMAP, and Thunderbird.
Conclusion
In this solution-based article, we have discussed 2 different methods to import PST file in excel. We have discussed the manual and paid methods the manual method comes with multiple limitations instead while the paid method comes with multiple features and functions. Overall the paid has the ability to export PST file in Excel in multiple formats.
