How to Migrate from Office 365 to Zoho Mail? Let’s Discover!

Both Office 365 and Zoho Mail offer reliable email services, and even though Office 365 is a more popular email client, many people migrate from office 365 to Zoho Mail for several reasons. Since there is no direct manual method to transfer emails from Office 365 to Zoho Mail, people often struggle to switch email accounts. In this article we will provide our readers with a step by step guide to move emails from Office 365 to Zoho Mail using both a manual approach and an expert tool. Let’s begin with understanding the reasons for which people switch from Office 365 to Zoho Mail.

Reasons to Migrate from Office 365 to Zoho Mail

• Many individuals and small businesses prefer Zoho mail as it’s more affordable as compared to Office 365 and serves the complete purpose.
• Zoho mail offers flexible rates as per the services needed to the businesses unlike Microsoft, where users have to pay for the complete Microsoft 365 plan even if they don’t need all the tools.
• Zoho mail allows users and businesses to easily register custom domains with email hosting which is not easily possible in Office 365.
• Unlike Microsoft 365, Zoho Mail provides an option to host email services on the user’s own server which gives businesses complete control over their data.
• Zoho CRM is amongst the top CRM tools. Many organizations that use Zoho CRM prefer to migrate from office 365 to Zoho Mail to integrate complete data with Zoho ecosystem for easier management.
• Zoho Mail is an ad-free email application even if someone is using a free plan. Whereas Office 365 requires a premium subscription to become ad-free.

Manual Method to Migrate from Office 365 to Zoho Mail

There is no direct manual method to transfer emails from Office 365 to Zoho Mail. Therefore, users need to install the third-party email client in order to switch from Office 365 to Zoho Mail.

Step 1: Configure Office 365 Account in Thunderbird

1. Firstly, install and run Thunderbird on your P.C.
2. Next, select the File >> New >> Existing Mail Account.
3. Then, enter your Office 365 credentials.
4. Now, Thunderbird will automatically detect the IMAP settings, press the Done button to configure.
5. Now, thunderbird will start syncing Office 365 emails to Thunderbird.

Step 2: Set-Up Zoho Mail Account in Thunderbird

1. Once again, go to the File >> New >> Existing Mail Account.
2. Next, enter your Zoho mail account credentials.
3. Then, Thunderbird will display the IMAP settings, click the Done button to move further.
4. Now, Thunderbird will start syncing Zoho Mail emails to Thunderbird.

Step 3: Migrate from Office 365 to Zoho Mail

1. Firstly, in Thunderbird select the Office 365 folders you want to transfer to Zoho Mail.
2. Then, select the desired emails you want to migrate from Office 365.
3. Now , Drag and Drop the selected emails in your Zoho mail account configured in Thunderbird.
4. Next, Thunderbird will start moving emails from Office 365 to Zoho Mail.
5. Then, close Thunderbird and open Zoho Mail account.
6. Finally, check the mail folders (inbox, sent items) to check that emails are migrated from Office 365 to Zoho Mail.

Shortcomings of Manual Method

• The Manual method involves multiple steps as users need to configure both Office 365 and Zoho Mail to Thunderbird. Then transfer mails using drag and drop method making it a time-consuming process.
• The transfer speed can be very and can take hours to migrate email data in case of large volumes of files.
• There is high-probability of losing email data like attachments and metadata during the transfer process.
• Manual process doesn’t guarantee to preserve email attributes and folder structure of original emails.
• Users can face syncing issues especially if there are numerous mailboxes to be migrated. Also, slow internet connection may interrupt the syncing process and cause corruption or complete migration failure.
• Users need to install a third-party email client in order to transfer emails from Office 365 to Zoho Mail account as there is no direct method available.
• Users need to be technical enough to configure both Office 365 and Zoho Mail on Thunderbird. Then use drag and drop method to facilitate the migration process. Any human-error may lead to data loss or data corruption.

Expert Tool to Easily Switch from Office 365 to Zoho Mail

We’ve highlighted several challenges that a user experiences while migrating from Office 365 to Zoho Mail. Addressing all these points, our team of developers have designed a professional software which can easily and smoothly transfer emails from Office 365 to Zoho mail. The 4n6 Email Backup App is a user-friendly software designed both for beginners and technical users. The tool is capable of exporting all email folders including attachments, calendars, email addresses, metadata from Office 365 mail to Zoho Mail in a single process. The application can single-handedly migrate from Office 365 to Zoho Mail without needing any third-party email client.

The expert tool guarantees to move complete data from Office 365 to Zoho Mail without losing any data during the migration process. It also preserves every single email attribute and folder hierarchy as original. The application also offers advanced features like search and filter option for users to add specific emails based on certain criteria like date range, subject, etc so users can transfer only the needful data. Users can also extract specific email data like email addresses, attachments, phone numbers separately in case they don’t need to transfer a complete email body. The safe and secured tool streamlines the transfer process and completely prioritizes data privacy by processing files locally.

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Quick Steps to Transfer Emails from Office 365 to Zoho Mail:

1. Firstly, download and run the software on your P.C
   
2. Next, click the Open button and choose Add Account.
   
   
3. Then, enter Office 365 account email address and password.
   
   
4. Now, hit on the Export button, select the IMAP option and choose the desired email folders to move.
   
5. Finally, enter the Zoho mail credentials and hit the Save button to migrate from office 365 to Zoho Mail.
   
   

Conclusion

We hope this article has been useful for our readers to understand the features that distinguish Zoho Mail from Office 365. We helped our users by providing a comprehensive guide to easily switch from Office 365 to Zoho Mail. The manual method comes with certain constraints and risks as addressed. Hence, we advise our users to trust our professional software in order to experience the seamless migration process.