In today’s time it has become an essential practice to create a safe backup of emails considering the ongoing malware attacks, email phishing, system failure and more. Therefore, to protect important information on emails, people make a second copy of emails so they can access it in case of any data loss. In this article, we will navigate our users through manual methods and professional software to save Gmail emails to flash drive with quick and easy steps. Let’s first discover the importance to export Gmail emails to flash drive.
Why Save Gmail Emails to Flash Drive?
- Emails are a prime source of communication which carries important information. People create a backup of emails to prevent any data loss.
- Many people save Gmail emails to a USB to share email data with others who need to access the information saved in emails.
- Gmail provides limited storage space, in order to clear space for new emails to arrive, people transfer gmail emails to flash drive
- Many organizations and businesses need to create a safe backup of emails to meet the compliance, audit and legal requirements and can access them whenever needed.
- People who have frequent travel jobs or travel to low internet areas, save Gmail emails to thumb drive to access them offline from anywhere whenever they need.
Manual Ways to Save Gmail Emails to Flash Drive
#1 Using PDF Method
- Firstly, open your Gmail Account.
- Next, select the email you need to save to Google Drive.
- Then, go to the three dots icon in the right corner of the interface.
- Now, click the Print option from the three dots button.
- Next, select the Print to PDF option and hit the Save button.
- Next, insert a flash drive on your P.C.
- Then, go to the saved location and right click on the PDF file.
- Now, press the Copy button.
- Finally, go to the USB Drive tab and Paste the PDF file.
#2 Using Google Takeout Method
- Firstly, open Google Takeout on your browser.
- Next, uncheck all the options and only select Mail option from the list.
- Then, scroll down to click the Next Step button.
- Now, select the Export type in the new window
- Next, click the Create Export option.
- Then, a zip file containing MBOX files will be received.
- Finally, copy zip files from the saved location and paste them in the USB drive.
Drawbacks of Using Manual Methods
- PDF method can be a time-taking process as users need to convert individual email to PDF and then copy and paste to a flash drive.
- Users cannot convert multiple Gmail emails to PDF format as manual method doesn’t provide bulk conversion.
- When Gmail emails are exported using Google Takeout, the emails are converted into the MBOX format, making it difficult for users to access it directly.
- The Google Takeout export process can take hours and days to finish it in case of heavy and large volumes of data.
- Manual method provides no guarantee of exporting complete data. Users may lose their important attachment, or other email components during the process.
- The manual method is not very reliable as it changes the complete formatting of emails and folder structure of the original emails.
- Users have no other option but to export all Gmail data even if they don’t require it. Manual method doesn’t support selecting specific emails to export.
Professional Software to Export Gmail Emails to Flash Drive
In the above section, we discussed the multiple challenges experienced by users to save multiple Gmail emails to a flash drive. We have come up with an advanced solution, the 4N6 Email Backup App to save Gmail emails to flash drive easily and seamlessly.
The reliable software exports complete Gmail emails including attachments, folders, and every single email component during the saving process. The advanced tool offers users to either select bulk conversion or add selective files based on a specific criteria like date range, subject, sender and receiver details etc. as per their requirements. The tool is also capable of extracting attachments, phone numbers, email addresses separately to prevent any unwanted export of email data.
The 100% safe and secured tool prioritizes on keeping the data private by processing files locally. The application never fails to maintain the exact email formatting and folder hierarchy as original during the export process.
Quick Steps to Save Gmail Emails to Flash Drive
- Firstly, download and run the software on your P.C.
- Then, click the Open button and choose the Email Account.
- Enter email account credentials for the transfer process.
- Preview and select the email data from the software panel
- Choose the saving format PDF and click the Export and then Save button.
- Finally you can copy and paste PDF files to USB Flash Drive.
Conclusion
In the following article, we have covered the core reasons for which users should create a safe backup of their email data. We directed our users with the manual methods to save emails from Gmail to USB. We also acknowledged the shortcomings of the manual export method. Hence, as a solution we have advised our users with an ideal software to smoothly and efficiently save Gmail emails to flash drive.
